Officer Guides

Recruitment

Track candidates, run member voting and interviews, and make bid decisions in Greek Connect.

As recruitment chair, you run one of the busiest weeks in your chapter's year. Greek Connect brings the whole process into one place: collecting interest, tracking candidates, gathering member feedback, scheduling interviews, and making bid decisions. This guide walks through the recruitment tools end to end.

The app matches your organization's language. If your chapter runs “rush” with “rushees,” that's what you'll see; if it runs “recruitment” with “PNMs,” you'll see those labels instead. This guide uses “recruitment” and “candidates” throughout.

Set up your recruitment period

Start by creating a recruitment period with its name and start and end dates, then mark it as your current cycle. During setup you choose which tools are turned on:

  • Voting — let members score candidates on fields you define, and control when results are visible (admins only, after a member votes, or everyone).
  • Feedback — collect structured written feedback on custom fields.
  • Comments & timeline — internal member discussion and dated interaction notes on each candidate.
  • Interviews — run one or more interview rounds, each with its own questions.
  • Attendance — track which candidates show up to which events.
  • Public applications — let prospects add themselves through a public interest form.

Collect interest with a public form and QR codes

Turn on public applications to get a shareable interest form. Prospects enter their own details — contact info, year, major, socials, even a resume — and land directly in your candidate list. You control which fields are required and can add your own custom questions.

Share the form as a link or a QR code. Generate a separate QR for each event or channel and add a source tag — for example “Info Night” or “Fall BBQ” — so every signup is automatically labeled with where it came from. That attribution pays off later when you review which events actually brought people in.

Build and organize your candidate list

Add candidates a few ways: they self-submit through the public form, you add them manually, or you bulk-import a CSV (first name, last name, and year are required; email, phone, major, and hometown are optional). Duplicates are matched by email.

Each candidate gets a profile with their photo, resume, socials, custom answers, attendance, votes, feedback, and interview history. Switch between list, table, sectioned, and Kanban views, and use filters and quick filters — like “needs a vote,” “no contact assigned,” or “QR signups” — to focus on exactly the group you need. Assign each serious candidate a member contact so someone owns the relationship.

Track events and attendance

Log attendance at each recruitment event so participation builds over time. Post a check-in QR at the door and returning candidates check themselves in — a brand-new walk-up can even register and be marked present in a single scan. Self check-ins are flagged so you can tell them apart from officer-recorded attendance.

Gather member input

When it's time to evaluate, structured input keeps decisions fair and comparable:

  • Voting — members score candidates on your chosen criteria, and you decide when results become visible.
  • Feedback + AI summary — collect detailed written feedback, then let Greek Connect generate an AI summary that pulls everyone's input into a short brief (strengths, concerns, and a recommendation). It informs your committee; your members still make the call.
  • Comments & timeline — discuss candidates internally with @mentions, and keep dated notes of every interaction.

Run interviews

If your chapter interviews, manage the whole thing in the app. Set up interview rounds, schedule candidates and assign interviewers from a scheduling grid, or open self-scheduling so interviewers claim their own time slots. Members submit standardized feedback afterward, and the app sends reminders — both for upcoming interviews and to anyone who still owes feedback.

Make bid decisions

Move candidates through your bid pipeline as decisions get made — drag cards across the Kanban board or advance them from their profile. Every status change is recorded, so you keep a history of how each candidate progressed. When a candidate accepts, promote them straight into a chapter member without re-entering their information.

Measure your cycle

The recruitment dashboard shows your funnel at a glance: total candidates, average events attended, conversion rate, and how candidates are spread across bid stages. You can also see how each member is converting the candidates they were assigned, and — thanks to those source-tagged signups — which events and channels actually produced bids. When the cycle wraps, export an end-of-recruitment report to PDF for your exec board or headquarters.

Conclusion

Run recruitment in Greek Connect and you'll spend less time wrangling spreadsheets and group chats and more time on the candidates who matter. Set it up once, keep everything in one place, and finish the cycle with a clear record of what worked — so next year starts from a playbook instead of a blank page.

Onboarding your new class after bids go out? See the New Member Education Chair guide. Budgeting for recruitment events? The Treasurer guide can help.