Expenses

Submit receipts, track reimbursements, and manage chapter spending with approval workflows, category tracking, and PDF reports.

Track Every Dollar

Expenses gives your chapter a simple way to manage reimbursements. Members submit receipts with a photo, amount, and category. Officers review, approve, and mark them as paid — all from the app.

Receipt Submission

Any member can submit a receipt by tapping the camera icon. Add a description, amount, category, date, and optionally attach a photo of the receipt. Submissions go straight to the admin approval queue.

Approval Workflow

Receipts follow a clear lifecycle:

Pending — Submitted and waiting for officer review
Approved — Officer approved, ready for reimbursement
Paid — Reimbursement has been issued
Rejected — Officer declined with optional feedback

Officers can also revert receipts — move a paid receipt back to approved, or a rejected receipt back to pending for re-review.

Admin Dashboard

Officers with expense admin permissions see a dashboard with real-time metrics — total approved, pending approval, total paid, and approval rate. Filter by date range and manage all receipts with bulk approve, reject, mark paid, and delete actions.

PDF Reports

Generate annual or monthly PDF reports with category breakdowns, month-over-month trends, and aggregate spending summaries. Great for treasurer reports and chapter audits.

Notifications

Admins are notified when a new receipt is submitted. Members are notified when their receipt is approved, rejected, or marked as paid. Rejection notifications include the reason if one was provided.